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View, edit and manage your Whānau Voice Grant applications below.
Applications close Tuesday, 31st March at 11:59pm. Please ensure any updates are submitted before the closing time.
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| Application | Project Name | Last Updated | Status | Actions |
What is the process?
1
Apply
Complete the grant application form, attach all required documents, and submit it by the due date, 31 March 2026.
2
Review
Your application will be checked against eligibility criteria. We may contact you for more information.
3
Agreement
You will be notified by email if your application is approved or declined. Successful applicants will receive grant details.
4
Outcome
Sign the grant agreement. Once signed, funding will be released in three phases.
5
Payment
First payment is released after signing the agreement. Remaining funds are paid as project milestones are completed.
Still have pātai?
Visit our Whānau Voice Grant – Frequently Asked Questions page for helpful answers and tips. It covers everything from eligibility and funding limits to what happens after your application is submitted.
Application Form for the Whānau Voice Grant
Whānau Voice Grant
Application Form
Please ensure all required sections of the application form are completed and all necessary supporting documents are uploaded before submitting.
This application form closes at 11:59pm on Tuesday, 31 March 2026.
Whānau Voice Grant Frequently Asked Questions
Whānau Voice Grant
Frequently Asked Questions
The Whānau Voice Grant Frequently Asked Questions (FAQ) page is here to help whānau, hapū, and community groups better understand how the grant works and what’s involved in applying. Below you’ll find answers to common questions about eligibility, application steps, funding criteria, and reporting requirements. Our aim is to make the process as simple and transparent as possible.
What is the Whānau Voice Grant?
The Whānau Voice Grant is a new community fund launched by Te Taura Ora o Waiariki Iwi Māori Partnership Board. It helps whānau share their lived experiences, stories, and ideas to improve health and wellbeing in their communities.
It’s about listening to whānau voices and supporting ideas that can help shape the future of the health system.
Who Can Apply?
The grant is open to whānau, hapū, iwi, marae, and community groups from across the Waiariki rohe. You don’t need to be part of an organisation as long as your kaupapa is whānau-led and focused on health and wellbeing, you can apply.
Each whānau, hapū, or group can submit one application per funding round.
Can legal entities apply for the Whānau Voice Grant?
Yes. Legal entities are eligible to apply, provided they do not have public accountability and have annual revenue of less than $140,000. This threshold helps ensure the fund supports smaller organisations and community-led initiatives that may not otherwise have access to significant funding streams.
Legal entities will need to upload their most recent annual financial report or performance report to verify their annual revenue.
Annual revenue refers to the total revenue made by the organisation during the financial year (excluding capital purchases such as equipment or assets).
Can I use this funding for activities that are already part of my organisation’s normal operations?
No. Funding cannot be used to support activities that are already funded through existing contracts or are considered part of an organisation’s Business As Usual (BAU) operations. This includes standard service delivery, core operational costs, or activities already resourced through other funding streams.
The Whānau Voice Grant is intended to support new, additional, or expanded kaupapa that align with the purpose and priorities of the fund. Projects must demonstrate added value beyond existing funded work.
If you are unsure whether your proposal would be considered BAU, please contact us before submitting your application.
How much funding is available?
There is a total of $40,000 available in this funding round.
Eight projects will each receive a $5,000 grant to bring their ideas to life
Why are there only 8 grants of $5,000 available?
Fewer available grants allow to us place energy and focus on capability building, supporting and growing the skills of our applicants. Instead of just giving out funding, we want to walk alongside whānau and community groups — helping build confidence in areas of planning projects, budgeting, and sharing your impact stories.
We want all applicants to feel ready and able to take up future funding opportunities. This approach is about setting whānau up for long-term success, so your ideas and Kaupapa can grow strong and continue to make a difference in our communities.
What types of projects can be funded?
We’re looking for projects that capture whānau voices and experiences to help inform health planning and decision-making.
Examples include:
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Hui or wānanga where whānau share stories about health experiences
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Workshops, interviews, or surveys to gather ideas
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Creative storytelling through art, film, photography, or digital media
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Research or storytelling projects led by whānau
The grant is not for delivering health services — it’s for gathering insights and ideas that help shape better outcomes.
What health areas can my project focus on?
You can choose what matters most to your whānau. Some examples are:
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Rangatahi mental health and wellbeing
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Cancer Journey
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Immunisation
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Oral health
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Kaumātua wellbeing
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Tāngata whaikaha inclusion
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Rural or remote health access
When do applications open and close?
Applications open: Monday, 9th March 2026
Applications close: Tuesday, 31st March 2026
Applicants will be notified: by Friday, 10th April 2026
How do I apply?
You can begin an online application by visiting our guidelines and criteria page or by clicking the Start Application button at the top of this page.
What is the process?
1
ApplyPlease complete the online grant application form, attach all required documents, and submit it by the due date. |
2
ConfirmationYou will receive an email confirming your submission and an overview of the next steps. |
3
ReviewYour application will be checked against eligibility criteria. We may contact you for more information. |
4
AgreementYou will be notified by email if your application is approved/declined. Successful applicants will receive their funding agreement. |
5
OutcomeOnce funding agreement is signed, funding will be released in phases and linked to milestones. |
What if I need help with my application?
If you have any pātai or need support filling in the form, reach out to our team. We’re here to help make the process easy for everyone. Please email grants@tearawaimpb.co.nz with any questions you may have.
How will the applications be assessed?
All applications will be reviewed by a selection panel. Projects will be assessed on:
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Cultural integrity and tikanga alignment
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Innovation and creativity
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Feasibility – can the project be delivered?
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Ethical engagement with whānau and community
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Budget and planning
Please visit the Assessment Criteria and Points Allocation Table for further detail.
When will funding be paid?
Successful applicants will receive funding in phases which will be linked to project milestones.
Will photos, videos, or stories from my project be shared publicly?
Stories, photos, and videos created through your project help us celebrate and share the amazing mahi happening across our whānau and communities. Te Taura Ora o Waiariki (IMPB) may use this content in public communications, social media, or reporting to our funders and stakeholders.
What will I be responsible for?
All grant recipients will be required to:
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Deliver the kaupapa as outlined in the application
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Adhere to kaupapa Māori principles of ethical engagement, care, and consent
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Maintain clear and transparent financial records
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Submit a final report within four weeks of project completion. This must outline any key insights, quotes, or themes from whānau and budget reconciliation with copies of receipts
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Provide names and roles of project leads and participants (where consented)
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Provide visual or creative content (if applicable) e.g., short film, artwork, social media posts, or other creative outputs
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Signed media consent/waiver forms for any publicly shared material
Can i apply for funding if my project is part of my PhD study?
Yes. Funding may be used to support kaupapa that form part of a PhD study, provided the project clearly aligns with the purpose and priorities of the Whānau Voice Grant.
Your research must meaningfully gather and uplift whānau voice within the Te Taura Ora o Waiariki region and demonstrate direct benefit to whānau in our rohe. Academic research alone is not sufficient — the kaupapa must contribute to community wellbeing outcomes.
If I am successful, can I change my kaupapa after approval?
Applications are assessed and approved based on the specific kaupapa outlined in your proposal. Funding is allocated on that basis.
If circumstances arise that significantly impact your project, you must contact us to discuss the situation before making any changes. Any variation to scope, objectives, or delivery must receive written approval.
Can I conduct my project outside of the Te Taura o Waiariki region?
Funding must be used for activities that take place within the Te Taura Ora o Waiariki region. The purpose of the grant is to strengthen whānau voice within our rohe and support kaupapa that directly serve our local communities.
Can I interview whānau who whakapapa to Te Arawa but live outside the Te Taura Ora region?
While we acknowledge the importance of whakapapa connections, this grant is specifically focused on gathering whānau voice from Māori who access health services within the Te Taura Ora o Waiariki region.
Projects must centre on whānau within the rohe to ensure the funding aligns with our mandate and regional priorities.
If our project is supported by a legal entity (willing to umbrella our project), what documentation must that organisation provide?
The legal entity supporting your project must provide the following documents:
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A letter of support (on letterhead or email) confirming they agree to umbrella and administer your project
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Bank account verification (e.g. deposit slip or bank confirmation)
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A copy of their legal entity registration certificate
Is it possible to delete my application once it has been submitted?
Yes. You can delete your application after it has been submitted.
To do this, log in to your Applicant Portal and navigate to My Applications. From there, you can delete your submitted application.
If you wish to submit a new application, you may begin one from your dashboard. Please note that any new application must be fully submitted before the closing date and time.
What dates will I need to start and finish my project?
The project period is 1st of May with the final report due 10th September 2026.
Please note that while these are the official project delivery dates, planning and preparation can begin once the funding agreement has been signed (expected mid-April).
If you can’t find the answer you’re looking for, we’re here to help!
Please email your question to grants@tearawaimpb.co.nz, and a member of our team will get back to you as soon as possible. We encourage you to reach out early so we can support you in preparing your application.
Whānau Voice Grant Project Feedback
Whānau Voice Grant
Project Feedback
We'd Love Your Feedback
Ngā mihi nui for completing your Whānau Voice Grant project.
We’d love to hear about your experience as a grant recipient — from the support you received, to the funding process, payments, and reporting.
Your kōrero will help Te Arawa IMPB improve how we support whānau-led kaupapa across Te Arawa and ensure future rounds of the Whānau Voice Grant are even more responsive and empowering for our whānau.
This project feedback form should only take a few minutes to complete. All responses are confidential, and you’re welcome to remain anonymous if you prefer.
Project Feedback Form
Grant Registration
Whānau Voice Grant
Grant Registration
Grant Registration & Account Setup
This page is for your grant registration and account setup. Please complete the form below to create your account for the grant application portal.
After creating your account, you can log in anytime to start, save, and return to your grant application before the closing date 31 March 2026.
This grant registration form is for first-time applicants.
If you've already registered, please log in here to access your application.
How Grant Registration Works
- Complete and submit the form on this page to finish your grant registration and account setup.
- You'll automatically be taken to your applicant dashboard to start an application. You can save progress and return at any time to continue. Your application must be submitted before the closing date and time.
- Check your inbox for the email titled Nau mai – Your Whānau Voice Grant Registration is Confirmed which includes important information, including your login.
Create Your Account
Troubleshooting
Didn't get the 'Nau mai – Your Whānau Voice Grant Registration is Confirmed' email?
- Check your junk or spam folder.
- If you use a shared inbox, ask your administrator to safelist our domain (@tearawaimpb.co.nz) and release any quarantined messages.
- If you created multiple accounts, email grants@tearawaimpb.co.nz and we can help merge duplicates.
Helpful Links
Privacy: Your details are used only to create and manage your account and application.
Completing the grant registration does not guarantee funding. Please review the guidelines before you apply.
Whānau Voice Grant Guidelines and Criteria
Whānau Voice Grant
Guidelines and Criteria
Whānau Voice Grant
We have 8 x Whānau Voice Grants of $5,000 each to support kaupapa Māori-led initiatives that elevate whānau voice in health and wellbeing in the Te Taura o Waiariki region.
Opening Date: Monday, 9th March 2026
Closing Date: Tuesday, 31st March 2026
All applicants will be contacted on Friday, 10th April 2026, with the outcome of their Whānau Voice Grant applications.
Purpose of the Grant
The Whānau Voice Grant is about making sure the voices of our whānau are heard and valued when it comes to health and wellbeing. It supports whānau-led projects that share stories, experiences, and ideas in ways that make sense to them, and that are grounded in tikanga.
Your kōrero and insights will help show decision-makers what really matters to whānau, so future healthcare services can be more supportive, respectful, and culturally aware. Your whānau voice guides Te Taura Ora o Waiariki to champion local solutions and advocate for equitable funding across the Te Taura Ora o Waiariki region.
Whānau can share their voices in many ways – through hui, wānanga, workshops, surveys, interviews, storytelling, or even creative forms like film and video. This grant gives whānau the chance to design the approach that best fits their needs and aspirations.
Generate
Generate community whānau-led insights to influence health and social service
Support
Support creative and culturally grounded expression of whānau voice
Share
Share whānau aspirations for better health and wellbeing outcomes
Identify
Identify barriers and enablers to achieving wellbeing for whānau
Amplify
Amplify the lived experiences of whānau in relation to hauora and wellbeing
The proposed initiative does not need to be entirely new, it can also build on or enhance an existing kaupapa. However, only one application per whānau, hapū, or organisation will be accepted in each funding round.
Who Can Apply?
Applications are open to whānau, hapū, marae, organisations, or iwi-affiliated entities, whether you have a formal structure or not.
There are three ways you may apply:
Independent Whānau or Individuals
If you are applying as an independent whānau member or individual:
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Your project will be led and managed by you.
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Te Taura Ora o Waiariki will pay invoices directly to your preferred suppliers on your behalf.
This option is designed for whānau who may not have a formal organisation but still wish to lead a kaupapa in their community.
Whānau with an Umbrella Organisation
If your project is supported by a legal entity that will manage the funding:
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The umbrella organisation will receive and manage the funds on behalf of your project.
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The supporting organisation must provide:
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A letter of support
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Their legal entity certificate
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A bank deposit slip
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Legal Entities
Registered legal entities may also apply directly.
To qualify, the entity must:
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Not have public accountability
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Have annual revenue of less than $140,000
This threshold ensures the fund supports smaller organisations and community-led initiatives that may not otherwise have access to significant funding streams.
Legal entities will be required to upload their annual statement to verify their annual revenue.
Funding Priorities
Preference will be given to projects that have a focus on one or more of the Te Taura Ora o Waiariki (IMPB) priority health areas.
Additional weighting will be given to projects that elevate the voices of kaumātua, rangatahi, tāngata whaikaha, or initiatives based on rural or underserved communities.
Rangatahi Mental Health
Initiatives that explore the perspectives and experiences of Māori youth
Immunisations
Projects that surface whānau views or uptake patterns relating to childhood or adult vaccinations
Cancer Journeys
Kaupapa that investigate whānau awareness, barriers, or experiences with cancer
Oral Health
Initiatives exploring access, affordability, and whānau narratives about dental care
What Funds Can/Can't Be Used For
Examples of eligible activities:
- Hui, wānanga or focus groups
- One-on-one kōrero, group interviews or surveys (e.g., audio, video, written)
- Venue hire, kai, transport, koha for facilitators and contributors
- Digital tools or platforms for engagement and content creation (e.g., video, art, podcasts, digital storytelling)
- Costs associated with collating, editing, and presenting whānau voices
Examples of ineligible activities
- International travel or unrelated domestic travel
- Retrospective costs (for completed activities)
- Purchase of capital assets and equipment
- Alcohol, tobacco, personal expenses, debt repayment, or non-project-related expenses
- Salaries, consultancy, or professional project management costs
- Medical bills
- Legal costs
- Commercial ventures or fundraising activities
- Political advocacy or campaigning
- Administration costs *(the following administration costs will be considered; telecommunications, advertising, facilitator/coordinator, venue, kai costs, training and development and contractors)
Assessment Criteria and Points Allocation
Applications will be scored out of 100. Those receiving the highest overall scores will be considered for funding. Final funding decisions will be made by Te Taura Ora o Waiariki (IMPB) and are considered full and final.
Applications will be evaluated by an internal assessment panel using the following criteria.
| Criteria | Description | Points |
|---|---|---|
| Alignment with Purpose and Priorities | Clarity of focus on whānau voice, and relevance to Te Taura Ora o Waiariki (IMPB) health priorities | 30 |
| Whānau Leadership and Cultural Integrity | Evidence of kaupapa Māori design and/or whānau-led delivery | 20 |
| Project Design and Feasibility | Realism of timeline, clarity of methodology, and achievability | 20 |
| Innovation and Impact | Creativity of approach and potential to influence future health planning | 10 |
| Ethical Practice | Consideration of consent, cultural safety, and data protection | 10 |
| Budget Appropriateness | Realistic, cost-effective, and aligned with eligible expenses | 10 |
| Total | 100 |
Preference will be given to projects that have a focus on one or more of the Te Taura Ora o Waiariki (IMPB) priority health areas.
Additional weighting will be given to projects that elevate the voices of kaumātua, rangatahi, tāngata whaikaha, or initiatives based on rural or underserved communities.
Checklist
To help ensure a seamless application process, we’ve provided a list of items so you may prepare them in advance. Please select a category to view a list of required and optional documents to upload to your application.
- Project Budget (Excel spreadsheet) detailing how the funds will support your work. Include key items such as materials, resources, travel, facilitation, or other relevant expenses.
- Quotes (optional)
- Project plans (optional)
- Letters of support (optional)
- Images (optional)
- Letter of support from legal entity stating they agree to umbrella the initiative
- Legal Entity Certificate
- Proof of Bank Account (of legal entity)
- Project Budget detailing how the funds will support your work. Please outline whether you have also applied for funding from other sources.
- Quotes (optional)
- Project plans (optional)
- Other letters of support (optional)
- Images (optional)
- Legal Entity Certificate
- Proof of Bank Account
- Most recent annual financial report or performance report to verify the annual revenue is less than $140,000.
- Project Budget detailing how the funds will support your work. Please outline whether you have also applied for funding from other sources.
- Quotes (optional)
- Project plans (optional)
- Other letters of support (optional)
- Images (optional)
What is the process?
1
ApplyPlease complete the online grant application form, attach all required documents, and submit it by the due date. |
2
ConfirmationYou will receive an email confirming your submission and an overview of the next steps. |
3
ReviewYour application will be checked against eligibility criteria. We may contact you for more information. |
4
AgreementYou will be notified by email if your application is approved/declined. Successful applicants will receive grant details. |
5
OutcomeSign the grant agreement. Once signed, funding will be released in phases and linked to milestones. |